Archived Board Minutes

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Date: November 11 , 2008

1. Call to Order
   The meeting was called to order by Melissa Venneri, President, starting at 7:26 pm
    
2. Roll Call
   Present:  Melissa Venneri, Melissa McGavick, Barbara Dull, Barbara Meinen, Joy Klohonatz Annette Ziemba, Sharon Bone, Kathleen Schneider, Gayle Bradley, Mary Ann Barnes
   
   Absent:  Beverly Woodside
   
   
3. Approval of Minutes – October 14, 2008
   Minutes approved:  Sharon Bone 1st, Kathleen Schneider 2nd
   Motion carried
    
4. Approval of Treasurer’s Report – October 2008
   Advertising Expense: Expense was from the Women’s Greater Pgh. Expo, brochures, entry forms, and trade show printing.
   Meal Expense: $300 for recruitment events & Helena
   Approved:  Joy Klohonatz 1st, Sharon Bone 2nd
   Motion carried
    
5. Reports:
   1. Executive Director’s Report
      Update:
      1. Click Through” from monthly e-zine to go to WBN website in effect       for November issue- issuing date has changed from December.
      2. Teleconferencing vs. Video conferencing
         Putting video of meetings onto executive site that would be individually password protected for board members.
         What still needs accomplished: Teleconferencing to help other chapters from a distance to attend meetings
      3. Visitors section of website: Beaver Chapter STILL needs pitch and photo. Rep photos are needed from: Armstrong, Beaver, McMurray, Norwin, and Seven Fields
      4. BOARD ADOPTIONS- progress reports
         Board members attendance will provide an extra set of ears; see what the chapters need help with.  Problems should be redirected to the board or Helena, or any concerns that they have. 
         Sharon adopted Tri Towne.  Thought chapter rep would be at tonight’s meeting.
         Melissa McGavick attended Beaver.  Less than 50% of members attended meeting.  Most never visited WBN website, didn’t know chapter pitch, no written agenda, no table topic.  Chapter Rep is too busy to carry on duties and attend meetings.
         Everyone needs to attend their chapter they adopted and bring back information on  how they are doing.
      5. LEADS from Expos- progress report- Melissa    McGavick/CHAPTER REP call script.  Melissa contacted leads and the information will be forwarded to the Chapter Reps to make contact and invite them to a meeting or the Holiday Breakfast.
          Leads from Expo:  North Side is a possible future chapter
      6. CONTRACTS- rewrite Pat Kaley’s contract.
         Out of date June 30, 2007
      7. Postage Issue with Pat Kaley needs addressed.
         Pat wants paid upfront for her postage.
      8. NEW RELATIONSHIPS
         1. NAWBO - agree to honor member discounts to events. There are links on our website to their site and Vice Versa.  We will offer them networking events since we don’t have many speaker events and they do. 
         2. University SBDC’s; Duquesne solid, need Chatham, Pitt in  development. 
      9. BROCHURE STANDS
         We will be putting out brochures in Small Business Development Center. Brochure Stands are needed or the brochures
      10. MORE Brochures need ordered-
          Melissa Venneri feels we need a new printer source for more brochures.  Better quality is needed.  Need a graphic designer to look at it and make suggestions, etc.
      11. York chapters in need of brochures.
      12. Eastern Area Representative- Jennifer Stoner
          What power to give? Requirements, expectations…
          Eastern Area Rep-York and White Rose having a holiday event. Jennifer Stoner could be a leader for Eastern Area Rep.  What kind of powers and requirements do we want to give her?  Will this affect the bylaws?  Suggested we have a committee to look at a strategic plan for expanding the organization into regional areas.  Look at the most current plans and revisit them.  Board needs to decide how we are going to implement the plan that has been previously approved by the board.
      13. Individual chapter monies discussion                      
          The bylaw of WBN does not condone chapters having bank accounts.  Area should be looked at through strategic planning committee with a subcommittee.
          Do we want every chapter to use EIN of WBN or each chapter have their own EIN.  Every expenditure is going to have to be documented on 990 if chapters have their own bank acct. 
      14. Individual chapter websites discussion
   2. Awards Committee report – announcement and update on Jean Walsh Scholarship and Service project for Angela’s Angels.  There were 9 applications for the scholarship from 7 chapters.
       
6. Old Business:
   1. Approve formation of new Zelienople/Harmony chapter.
   2. Approve revision of WBN Mission Statement.
       
7. New Business:
   1. Action to approve WBN to pre-purchase $160.00 of postage for Pat Kaley, Database Administrator for mailing of dues invoices throughout the year.
      Already done.  Motion dies.
   2. Action to approve reciprocal relationships with other women’s networking organizations such as NAWBO and SBDC of local universities.
      Kathleen Schneider 1st, Annette Ziemba 2nd
   3. Action to approve WBN Executive Director to order 5000 brochures at a cost of $299 plus shipping.
      Barb Dull 1st, Joy Klohonatz 2nd.
   4. Action to approve purchase of _____ brochures for York chapters at a cost of_______.
      Motion stricken.
   5. Action to approve Ex. Director to solicit bids and receive sample of work from graphic design for redesign of brochure. 
      Sharon Bone 1st, Barb Dull 2nd.
   6. Action to approve the expenditure of $750 to  Charlotte’s Web for the design of WBN membership directory.
      Gayle Bradley 1st, Annette Ziemba 2nd
       
8. Miscellaneous:
   Beaver made profit of $872 from the Fall Network event.
    
9. Adjournment
   Meeting adjourned at 9:28 pm

Next Meeting is scheduled for Tuesday, December 9, 2008 at Max N’ Erma’s in the South Hills.

Submitted by Barbara Meinen
Recording Secretary