Archived Board Minutes

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July 14, 2009 at 7:15 PM
Panera Bread, Penn Center East, 400 Penn Center Blvd., Pittsburgh, PA 15235

1. The meeting was called to order by President, Melissa McGavick 
2. Present:  Melissa McGavick, Kathleen Schneider, Lori Alturo, Charlotte Kaltenbaugh, Barbara Meinen, Joy Klohonatz, Rebecca Wanovich, Gayle Bradley, Melissa Venneri, Sharon Bone
   Absent:  Annette Ziemba                                                                                                                               
3. Approval of Minutes – June 2009
   Motion to approve the minutes.  Joy Klohonatz, 1st, Melissa Venneri, 2nd.
   Motion passed
4. President’s Report
   Melissa McGavick handed the Strategic Plan for WBN.  Everyone has provided many ideas on the strengths, weaknesses, threats and opportunities for the organization
   The Committee Breakout Plan for WBN was also developed to provide information to the membership and encourage their participation on various committees.
5. Presentation of Board Responsibilities and Procedures                                                    
   Carol Babish and Lynn Spreng presented information on how the board meetings were to be conducted and the procedures that are to be followed.  Both women have served on the Board of Directors since the Board was formed.  They stated that the board needed to be a cohesive group.  We need to be supportive of each other, serving the organization as a whole.  It was suggested that we follow Roberts Rules for guiding the meeting.  It was suggested that every board member have a copy of Roberts Rules. Discussion occurred on the proper way to be recognized at a meeting when wanting to say something & making a motion.  No one member can speak again until after everyone speaks.  Motions can be amended or withdrawn. 
6. Approval of Treasurer’s Report – June 2009                                                                            
   Motion to approve Treasurer’s Report.  Sharon Bone, 1st, Melissa Venneri 2nd.
   Motion passed.
7. Reports/Committee Reviews:  Final Reports from 2009
   1. Awards Committee (Annette Ziemba) – No Report
   2. Chapter Challenge Committee (Barb Meinen) – Barb will review the Chapter Challenge Program at the next Chapter Rep meeting.  Chapter Challenge form needs updated. Events committee (Joy Klohonatz) - Waiting on event packet return from Chapters sponsoring annual events. Growth committee (Melissa McGavick) – Information will be reviewed in the Strategic Plan       Nominating Committee (Maryann Barnes and Melissa McGavick) Strategic Planning Committee (Bradley, Venneri, McGavick) – Melisssa Venneri presented the report for the Strategic Plan. 
   3. Website Committee (Melissa Venneri) 
   4. Board Services Coordinator Report (Karen McCrory)  
      WBN members have donated $175 for the new Rebecca Young Scholarship.                   
      It was decided to rescind WBN’s participation in the York Women’s Show.  It was felt they did not attract women whom would be interested in WBN.
      WBN will not participate in the Women’s Show through Dean Taylor.
      Chapter Representative Guideline Packets were passed out to the Chapter Reps at the earlier meeting.  The packet contains a wide variety of information regarding how to conduct meetings and enhance their chapter.
      The PA Governors Conference will be coming.
8. Old Business:
   Discussion about whether to continue with Black Tie Pittsburgh.  It was confirmed that we paid Black Tie $900 as per the contract.  We will get a copy of the contract and determine if Black Tie has met the outline of the contract.  We need to make a list why we want to break the contract if we choose to.  We will cancel the contract if Black Tie has not followed through with what we were to receive.  We haven’t been reimbursed for payments for events.  They claim to cut a check every Friday.  Additionally, we have not received the CD with pictures from events.
9. New Business:                                                                                                                      
   1. Get MOTIVATED Seminar – August 11, 2009.  Joy Klohonatz made a motion to purchase 75 tickets at the cost of $19.95.  Melissa Venneri 2nd.  Motion passed.
      Contact Donna Cheswick if interested in tickets.
   2. Committee Chair Delegation  - Handouts were given describing the various committees.  Rebecca is looking at the possibility of using her company’s high-speed scanner to scan all paperwork for the past 20 years.  Anyone else who has one available to them should let Rebecca know.
   3. Angela’s Angels donation from WBN. Members gave monetary donations of $1330 for last years Service Project.
   4. Service Project of the Year – POWER was nominated.  Sharon Bone made a motion to name POWER as WBN’ Service Project for the fiscal year.  Melissa Venneri 2nd. Motion passed.
   5. Strategic Plan – Sharon Bone made a motion to adopt the Strategic Plan presented.  Charlotte Kaltenbaugh, 2nd.  Motion passed.
10. Adjournment
    Next Meeting is scheduled for Tuesday August 11, 2009, 7:00 pm at Atrias in Cranberry.